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In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), Osage County R-III School District will destroy personally identifiable information related to special education services prior to 2021-2022 school year.

If you wish to maintain this information for your personal records, please notify us by May 15, 2025; otherwise, the information will be destroyed.  The records will have to be picked up at Fatima.   We cannot mail the records.

Please be advised that the records may be needed by the student or the parent(s) for social security benefits or other purposes.

Records to be destroyed are as follows:

            Individualized Education Programs (IEPs)

            Evaluation Reports

Test Protocols (Available for inspection only; no copy will be provided)

Notifications of Meetings

            Notices of Action

            Review of Existing Data Summaries

            All other personally identifiable information within the Special Education file*

The reason for destruction of the above listed items is because they are no longer needed to provide educational services as it has been more than three (3) years since this individual has received special education services through Osage County R-III School.

*The district may maintain a permanent record, without time limitation, of a student’s name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed.

The school is required to maintain records for a minimum of three (3) years from the date the child no longer received special education and related services or if a referral was taken, but no special education services were received.

You may contact the Special Education records office at 573/455-2375 ext. 1007 for more information.

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